Pastoral Council Meeting Minutes
Tuesday, April 13, 2010

I. Call to Order- Meeting called to order at 7:01pm. Opening Prayer by Nadine W.
II. Members Present- Fr. Paul, Deacon Ernie, Mary Bretschneider, Paul Jurcsak, John Wheeler, Nadine Wheeler, Bob Mace, Liz Shippen, Alvin Silva, Lynn Aninzo, Yuko Ornellas, Carrissa Oshiro.
Excused: Marvin Uehara
III. Parishioner Comments-Alysse Oshiro
IV. Approve February minutes- Approved as presented
V. Ministry Updates
A. Social Ministry
1. Mother's Day Sale the wkend of May 8/9
a. White elephant sale
b. Free Cancer screening- Nadine to arrange
2. Respect Life to present display and handout materials
B. RCIA
1. L.A. Congress
a. Alysse and Nadine gave short reports on wkshops they attended- both emphasized the importance of helping people find their special talents.
VI. Old Business
A. Handicap signage- Done
B. Handrail
1. Alvin commented that he felt the new handrail was loose; may not be deep enough; also questioned if painting was complete. Yuko O. will follow up
C. Church Key redistribution- Fr. Paul/John W.
1. Still working on this project.
D. Cry Room makeover/ new blinds and paint- Done
E. Mortgage burning party- Mary/Lynn/Liz
1. Pick a date: Saturday August 28, 2010 (4PM MASS possibly)
2. Council agreed on Open House format
3. Mary B will do an insert in the bulletin asking if parishioners would like a pot-luck or catered affair.
4. Council members were asked to think of any parishioners who have moved away whom they would like to invite.
5. Members were asked to consider the invitation list in general-Bishop Silva, etc.?
F. Five-year plan- Marvin/Mary
1. Building Checklist from Diocese based on format used in the Chicago Diocese, so some items (fireplace, furnace, etc.) will be N/A. Alvin Silva will spearhead completing this with the help of others on his Maintenance Committee.
G. Parish Planning and Building Committee- Mary (Will show as separate Committee Report in future)
1. Waiting on Marvin
2. Will look at Lawrence Ornellas, Leroy Seifert, Marvin Uehara, and Oscar Paez as core of PPBC. Gary Nishijima, who works as a building inspector, expressed an interest also.
H. Thank you sent to Minerva and Duane Barnhart for years of commitment to ROL.
I. Bulletin Board- Done
1. Blessing on Sunday April 25, 2010 after 9:30 Mass.
VII. New Business
A. Bishop Silva visit (Unscheduled as of now)
1. Would say all Masses on a weekend
2. Wants to meet with Parish Council
3. Meet with all the different Ministries
4. "An Overview of the Self-Study Process Report"
B. Chair rack wheels-repaired
C. Fr. Paul and Mary B. will write a thank you letter to Doris Kollars for years of volunteering time to ROL
D. Faith Formation opportunity- Video presentation by Sister Laura from Daughters of Saint Pauline- Entertaining Angels and History of the Rosary. More information coming. Hoping for later this month or early next month.

VIII. Next Meeting- Tuesday May 18, 2010 @ 7 in the Conference Room
IX. Adjournment- Meeting adjourned at 8:08 PM

Respectfully submitted

Carrissa Oshiro, Recording Secretary

I. Call to Order-Meeting called to order at 7:04 PM by Chair Mary Bretschneider
II. Members Present-Fr. Paul, Deacon Ernie, Mary Bretschneider, Paul Jurcsak, John Wheeler,
Lynn Aninzo, Yuko Ornellas, Carrissa Oshiro
EXCUSED: Nadine Wheeler, Marvin Uehara, Bob Mace, Liz Shippen, Alvin Silva
III. Parishioner Comments-None
IV. Approve January Minutes-The minutes of the January, 2010, meeting were approved as presented with the following changes: Lynn Aninzo's name was misspelled (should be "o" not "a,"). Liz Shippen and Yuko Ornellas were present.
V. Ministry Updates-There will be a Day of Recollection at the Monastery on Feb. 27; Scrutiny, Feb. 28, at 7:30 Mass; Rite of Acceptance, Mar. 7, 9:30 Mass; RCIA will present The Our Father on Mar. 16, @ 7:30 PM; Parish Penance Service, Mar. 22, @ 7:00 PM
VI. Old Business
A. Handicap signage-Bobby Balais trying to schedule with candidate and sponsor
B. Handrail-contractor came to measure
C. Church key redistribution-Mary presented a long list of those who have keys although it is not assumed that this is the total number of keys out. In light of the fact that we have no inventory of who has keys, John Wheeler and Father Paul will arrange to rekey the entire building. Father Paul will decide how to distribute and who will receive keys to allow access to certain areas.
D. Storage room clean out-Done on Sat., Jan 30. Liz would like to remind everyone involved in any ministry to do their best to clean up/organize any supplies they use.
E. Cry Room makeover-Mary ordered blinds. John W. asked if the room can be repainted prior to him scheduling the floor rewax.
F. Mortgage burning party-Lynn A., Liz Shippen, Mary B. have volunteered to begin the planning.
G. Five-year plan update-Marvin, Mary and Father Paul still working on this
VII. New Business
A. Establish a Parish Planning and Building Committee (PPBC)-Mary B will contact Lawrence Ornellas; Oscar Paez and Marvin Uehara about being the core of this new committee
B. Recognition of parishioners moving away-Council agreed that it is important to acknowledge the contributions of parishioners who must move after having been a part of the ROL family. Father will write a thank -you note to Minerva and Duane Barnhart who have so much to ROL and have moved to Virginia
VIII. Next Meeting-April 13, 2010
IX. Adjournment 7:55 PM.

I. Call To Order 7:10 -Prayer by Mary B.

II. Member Present/ By Invitation: Fr. Paul, Mary Bretschneider (Chair), Nadine Wheeler (Adult Faith Formation), Marvin Uehara (Finance Committee), Lynn Aninzo (Liturgical Committee), Carrissa Oshiro (Youth Ministry), Bob Mace (Social Ministry), John Wheeler (At- Large), Paul Jurcsak (At-Large), Liz Shippen (At-Large)
Excused: Deacon (work), Alvin Silva (Work)

III. Parishioner Comments. None present.

IV. December minutes approved as presented.

V. Ministry Updates
A. Social Ministry
1. Lighthouse Ministry-lots of volunteers; limiting to 12 per
2. IHS 4th Sunday of every month
3. Operation Rice Bowl beginning soon
4. Collection for Haiti (CRS) continuing
5. Our Lady of Guadalupe Mothers Day Sale to benefit Mary J Program
B. Nadine initiated discussion of how to involve all ministries in church activities.

VI . Old Business
A. Report on Respect Life Rally-January 17
1. Good turnout
2. Another rally this Friday at the Capitol
B. Handicap stall signage update
1. Reordered more poles and signs
2. Still waiting on Bobby Balais' schedule/confirmation project.
C. Handrail on makai steps
1. Lawrence Ornellas' neighbor doing it for free when he is free
D. Church key redistribution
1. Father will make final decision on who gets keys
2. Find out who needs access to where-Mary B will research
E. Storage room clean out?
1. Saturday January 30-whoever is available should come.

VII. New Business
A. Planning Committee for new building
1. Oscar Paez (architect- used to work for Architects Hawaii) offering his
services for free.
2. Will ask Oscar for advice on committee members
B. Mary B. stressed the importance of anyone who has any information about
anything pertaining to our parish keeping the Pastoral Council up to date.
C. Cry room makeover
1. Father approved painting to freshen room.
2. Council approved $500 for new blinds (Home Depot)/Mary B to buy

D. Mary B., Marvin and Father Paul will begin work on a 5-year financial plan

E. End of Mortgage
1. Council will begin planning a Mortgage Burning Party

VIII. Next Meeting
A. Scheduled for Tuesday, Feb. 23 @ 7PM

Meeting Closed at 8:39PM -Prayer by Father Paul

Respectfully submitted,

Carrissa Oshiro, Recording Secretary

MEETING MINUTES

I. Meeting

A. Anna - volunteer on planning committee for Bishop came to speak
1. Vince Vernay- employee of diocese who has divided the diocese into geographical areas and has assigned Ann to central Oahu
2. Her job is to help parishes in their planning for future building, maintenance, repair, etc.
3. The diocese is trying to create an organized way of accounting for all the updates
4. Each parish has since been asked to provide 5-year master plan
a. Supplements on diocese website
b. Alvin Silva working on maintenance/repair side of plan
c. Mary B to touch base on progress
5. The diocese guidelines require each parish to provide 50% of any renovation, building plan, etc., prior to start of project.

B. Social ministry council proposed
1. Function as a sounding board
2. Suggest Liz, Rissa, Nadine, etc as possible council members

II. Approve Minutes

A. Minutes approved

III. Old business

A. St. John's bus for respect life rally January 22, 2009
1. Melissa sending more info
2. T-shirts being ordered can be arranged through St. John's

B. Handi-cap signs to be put up
1. Creating more handicap and accessible stalls

C. Handrail
1. Mary B. to check with Lawrence Ornellas

D. Keys
1. John and Makana to come up with suggested key list (the church key report)
2. Next council meeting will finalize key assignments

IV. New Business

A. Storage clean out by ministries to re-organize storage areas

B. Proposed out-reach programs
1. Produced by Bob M. to match up who needs help
a. Elderly couples who need rides
b. Yard work
c. Play-time

V. Next meeting scheduled for: January 19, 2010

I. Meeting was called to order at 7:06 PM with a prayer by John W.

II. Members present: Fr. Paul, Mary Bretschneider (Chair), Nadine Wheeler (Adult Faith Formation), Marvin Uehara (Finance Committee), Lynn Aninza (Liturgical Committee), Carrissa Oshiro (Youth Ministry), Bob Mace (Social Ministry), John Wheeler (At- Large), Paul Jurcsak (At-Large), Alvin Silva (Bldg. Maint.)

III. The minutes of the October meeting were approved

IV. Parishioner comments: none

V. Old Business
A. Capital Campaign
a. We raised 208% of our goal with 277 pledges
b. Our share will be $280,000
B. Life Issues
a. Work shop next week at OLGC (Our Lady of Good Council)
1. Encouraging Catholics to get involved politically
2. Speaking up to life issues like abortion
3. Will talk to Laura about revising registration form to include
e-mail address. Parishioner can check whether they'd like
to be included in e-mailings on life issues, etc.
C. Bulletin Board Eagle Project
a. Still on schedule to start in Feb.
D. Additional handicap stalls
a.. Motion to approve the purchase of signage for the existing or planned
handi-cap stalls; Motion carried unanimously.
e. John W. will check on feasibility of additional stalls near the entry of
church.
E. Handrail on steps
a. Lawrence Ornellas is working with a contractor to have handrail
installed.
F. Strategic Planning Committee
1. Fr. Paul and Marvin will approach the diocese about the planning of our new building.
2. Will try to have someone from the diocese at the next mtg.

VI. Ministry Updates
A. Social Ministry-Bob M.
a. White Elephant Sale Nov. 28, 29
b. Epiphany Project January 2nd
c. Light House dinners continue
d. Giving Tree for IHS and Molokai on-going
B. Plan for Building Maintenance Fund
a. Marvin will ask Ann Kusao from the diocese about setting
up a reserve plan. Without a plan on repair/replacement
the diocese will not release money to us.
C. Adult Faith Formation
a. Letters of Intent presented to council; read by all; signed by
Father and Mary B as chair.
b. Right of Welcome, January 3 ,7:30, AM mass
1. Pastoral council members are asked to be present
D. Confirmation I
a. Right of Acceptance, Dec. 6, 9:30 mass

VII. New Business
A. Theft from offices
a. Some of the money raised for the LA Congress was stolen after 9:30
Mass on Nov. 8
B. Keys to Building
a. Fr. Paul will meet with Alvin Silva about control of keys
C. Baptismal Font
a. Will be included in the remodel of the church after the new building is
built.
D. Publicizing council business
a. Approved minutes of the council will be posted for everyone's review.
E. 501 C-3 Status
a. ROL is considered as a non-profit organization
F. Revive Suggestion Box
a. Mary B will check with Laura about including a notice in the
bulletin about the availability of a Suggestion Box.

VIII. Next meeting scheduled for December 15 7PM

IX. Meeting adjourned at 8:31PM prayer by Fr. Paul

I. The meeting was called to order at 7:08 PM
II. Members present: Fr. Paul, Mary Bretschneider (Chair), Nadine Wheeler (Adult Faith
Formation), Yuko Ornellas (Youth Faith Formation), Marvin Uehara (Finance Committee), Lynn Aninza (Liturgical Committee), Carrissa Oshiro (Youth Ministry), Bob Mace (Social Ministry), John Wheeler (At-Large), Paul Jurcsak (At-Large), Alvin Silva (Work)
III. Parishioners present for comment: Liz Shippen
IV. Old Business
A. Short/Mid/Long term goals
1. Capital campaign
a. ROL share: $280,000 over 5 years
b. At about 200% of goal
c. $689,000 total pledge from parish
2. Life Issues Ministry Update
a. Aunty Nobuko will be writing the article
3. Bulletin Board/ Eagle Project
a. Richard Pabingwit from Troop 76 will take on project
b. Location of bulletin board:
1. near the air conditioning unit at the end of the sidewalk.
2. about the size of the bulletin board at Foodland
3. Set in the ground; not attached to building
c. Suggestion for another bulletin board or sign near the street to welcome the community to Mass or other events
d. Faith Formation Team
1. Core Team: Morris Oshiro, Bob Yankee, Taui
Fernando
2. Will look at addressing the need for marriage help and finding resources available from the diocese.
B. Standing Committee
a. Strategic Planning Process
1.Core Committee will organize the strategic plan
process.
a. Start by contacting Vince Vernay (head of building for diocese)
b. about 6-10 people
2. Strategic Planning Committee will determine needs of
parish, size, direction, etc.
3. Building Committee - about 25-30 parishioners who will
provide direction for planning the physical building.

Discussion followed. Marvin suggested a one year start of construction date. Council agreed that the timing would be aggressive yet would provide incentive to begin the planning process.

V. New Business
A. Business of the Council
1. Discussion on issues/ events that must pass through Council
a. In the future, the ministries will provide a 3-minute
update on things that are going on with them.
2. Open Council At-large position
a. Welcome Liz Shippen to Council (Council Supports)
3. Stairway danger
a. Discussion - Council received a letter asking for its support of an additional handrail on the stairs on the Maikai side of church. Discussion followed and all agreed that an additional railing would be helpful. Also, Alvin will check on nonskid material or paint for those stairs.
4. Additional Handicap Stalls
a. Discussion- John Wheeler will look into whether or not we
provide adequate handicap parking stalls for the size of our community and will also look into whether or not we are in compliance on those we have, in particular with the handicap access aisle designation.

VI. Next Meeting, November 17, 2009 at 7:00 PM in the Conference Room

VII. Meeting adjourned at 8:38 PM with prayer by Fr. Paul

Respectfully submitted,

Carrissa Oshiro
Recorder, Pastoral Council

Homework:

Fr. Paul- Set up meeting with Vince Vernay
John Wheeler- find out about additional handicap/ van accessible stalls
Alvin Silva - Co-ordinate installing the additional handrail on stairs and skid-proofing steps.
Marvin Uehara- provide description of those needed to begin strategic planning process
Pastoral Council- Look over short and long term goals

I. The meeting was called to order at 7:08 PM

II. Members present: Father Paul, Mary Bretschneider (Chair), Nadine Wheeler (Adult Faith Formation), Yuko Ornellas , (Youth Faith Formation) Marvin Uehara (Finance Committee), Lynn Aninza (Liturgical Committee) Makana Aiona (Youth Ministry), Bob Mace (Social Ministry), John Wheeler (At-large), Paul Jurcsak (At-large).
Excused: Deacon Ernie (on retreat); Alvin Silva (Work)
Vacant: At-large (1)
By invitation: Carrissa Oshiro
III. No parishioners present for comment.

IV. Old Business
A. Short/mid/long term goals
1. Capital Campaign in progress
2. After discussion, it was decided NOT to form a formal fundraising committee, but rather to have anyone wishing to raise funds get Father Paul's approval and post the schedule for fundraising on the parish calendar. * For information to be included in the bulletin, you must have Fr. Paul's approval and submit announcement to Aunty Pat on the Monday prior.
3. Mary B. reported that the Life Issues Ministry has met once and had the opportunity to fundraise at the last dance. They have approx. $80. Marvin U. indicated that the Finance Committee for the parish was including the LIM in its budget. Mary B. and Nadine Wheeler will try to co-ordinate life issues/adult faith form/bible study.
4. Overflow seating will continue to be a problem until the church configuration is changed after the new building is erected.
5. Parish newsletter---rather than publish a paper newsletter it was decided to encourage people to use the website. Mary B will ask Nobuko F. to possibly write a feature article on a particular ministry or topic. Bob M. asked that all ministry heads check their page regularly to update with Bob.
6. It was suggested that a bulletin board be installed outside of church somewhere to improve communication with parish members. Mary B will check with Boy Scouts to see if it can be done as an Eagle project for a parish scout.
7. At the next meeting, Nadine W. will suggest a possible list of names of members for a new faith formation team. This could include people from all different ministries to come together to hold classes in conjunction with the bible study currently being conducted.

B. Identify standing or ad hoc committees
1. Strategic Planning Committee-Marvin U. will begin to put together a list of names of people who would start planning for the new building. He will bring the names to the next meeting for the council's review. This group would consider population growth, parish needs (and wants), etc. . Father Paul will check with the diocese to find out the diocesan policy regarding loans.

V. New Business
A. Life Issues Ministry-Because the ministry is so new, the members have decided not to ask the parish to purchase a table for Fr. Frank Pavone's talk in late September.
B. Elect New Recorder-By agreement, Paul Jurcsak will take over as Vice-Chair from Marvin Uehara. Carrissa Oshiro will represent the Youth Ministry when Makana leaves for the seminary. She will consider becoming recorder at that time.

VI. Next Meeting , October 13, 2009, at 7:00 PM. Location to be announced.

VII. Meeting adjourned at 8:30 PM. with a prayer by Father Paul

Respectfully submitted,

Mary B. Bretschneider, Chair

HOMEWORK: Marvin: Groundwork for Strategic Planning Committee
Nadine: Groundwork for Adult Faith Formation Team
Fr. Paul: Check with diocese re: loan guidelines
Mary B: Nobuko for feature article for website
Eagle project (bulletin board/s)
Mary/Nadine---Life Issues Ministry
All: Check the website for your ministry updates