ROL Bereavement Ministry Meeting Minutes:
February 21, 2008; 7:00PM; ROL Classroom
Attendees: Arleen Pua Lum Lee; Lisa Ortiz; Lorraine Cashen; Lydia Pavao; Lynne Cullen; Mary Akiu;
Sharon Siefert

I. Opening Prayer: Lydia Pavao

II. New Business: a) Update list of volunteers, a few of the volunteers requested to be taken off the list due to other commitments. Lorraine will email the current list to all volunteers.
b) Reviewed the purpose of the Standard Funeral Mass. Well received by volunteers as well as families during intake process and at the day of the Funeral Mass.
Lydia announced that the folder will contain extra copies for the volunteers on the Funeral Mass Day, she invited the volunteers to obtain their copy of the intake to use as a guide to the details/sequence/needed items for that day.
c) Reviewed the contents of the Intake Folder and the change in the letter and the Welcome Announcement (Vivian's handouts). Add the pamphlet: How to say the rosary to the folder to use if family requests a rosary. Intake Folders can be found in the black metal file cabinet in Fr. Paul's office supply closet, (where our stuff are kept). Lydia announced that the folder will contain extra copies for the volunteers on the Funeral Mass Day, she invited the volunteers to obtain their copy of the intake to use as a guide to the details/sequence/needed items for that day.
d) Reminder to families: Please select songs from the Missalette if they have special request to not use the songs pre-selected in the Standard Mass. Consult with Kim to make sure the selected songs are appropriate.
e) Our church easel is missing, please try to see who may taken it with the picture collage during the past funeral masses.
f) Mary stated that she will obtain her copy of the intake from Laura and Genie will obtain her copy from the Team Leader or from the folder placed on the podium. All volunteers are invited to get their copy from the folder on the podium too.
g) Please offer Holy Communion to persons with wheel chairs first when ready to receive Holy Communion. Usher will assist them with the positioning of their wheel chair.

III. Please note the following changes in the checklist:
1. Body should not be allowed to arrive or received before 9:00AM. Team Leader or any designated volunteer may receive the body without Fr. Paul. He will bless the body later, before the mass. Have the Holy water /container/sprinkler available near the altar, (small table at the right side of the altar, against the wall).
2. We are not using the website. The group agreed that we need a ROL website instead where we can include all the ministries update/information. Plan to inquire re: Who is the POC for this and work with that person.
3. The key to the outside closet of tables and chairs can be obtained from Laura only.

IV. Next meeting: TBA
V. Closing Prayer: Lydia Pavao

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